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Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services
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TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
Prepared By: Brad Olson, Management Analyst II
EXECUTIVE SUMMARY:
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The City Council will consider approving a Second Amendment to the Consulting Services Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services. The Second Amendment extends the duration and increases the not-to-exceed compensation of the Agreement.
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STAFF RECOMMENDATION:
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Adopt the Resolution Approving a Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services.
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FINANCIAL IMPACT:
The not-to-exceed compensation limit of the Consulting Services Agreement with Francisco & Associates, Inc. would increase by $60,000 to a new limit of $460,000. The cost of these services will be charged based on work completed and will be funded by a combination of the General Fund and Assessment District funds in accordance with the adopted annual budget.
DESCRIPTION:
On May 4, 2021, the City Council adopted Resolution No. 41-21 approving a Consulting Services Agreement with Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services (Attachment 3). The services included an acquisition audit for Community Facilities District (CFD) 2015-1, annual Landscaping and Lighting Assessment District (LLAD) engineer’s report preparation and levy administration, and administrative services related to taxes, fees, and other requested services on an as-needed basis.
On December 3, 2024, the City Council adopted Resolution No. 140-24 approving a First Amendment to the Agreement (Attachment 3) extending the term of the Agreement through December 31, 2026 and increasing the not-to-exceed compensation limit from $250,000 to $400,000. The Amendment also expanded the scope of services to include LLAD administration for two additional years, acquisition and audit services for the newly formed CFD 2023-1 and CFD 2024-1, PG&E account consolidation and auditing services, and research and documentation of LLAD and CFD utilities and areas of responsibility in the Geographic Information System.
This Second Amendment would extend the Agreement term to June 30, 2028, increase the not-to-exceed compensation limit by $60,000 for a total not-to-exceed limit of $460,000, and update the consultant’s rate and fee schedule. The extended term would allow the consultant to complete services already underway using remaining budgeted funds. The additional $60,000 will fund LLAD, CFD, Emergency Medical Services Tax, and Residential Garbage & Recycling Service Fee administrative services in Fiscal Years 2026-27 and 2027-28.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving a Second Amendment to the Consulting Services Agreement With Francisco & Associates, Inc. for Acquisition Audit Services and Administration Services
2) Exhibit A to the Resolution - Second Amendment to Consulting Services Agreement Between the City of Dublin and Francisco & Associates, Inc.
3) Consulting Services Agreement for Acquisition Audit Services and Administration Services With Francisco & Associates, Inc. and First Amendment to the Agreement for Acquisition Audit Services and Administration Services With Francisco & Associates, Inc.