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Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services
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TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
Prepared By: Brad Olson, Management Analyst II
EXECUTIVE SUMMARY:
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The City Council will consider approving an agreement with Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services.
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STAFF RECOMMENDATION:
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Adopt the Resolution Approving an Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services.
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FINANCIAL IMPACT:
The agreement has a compensation limit of $165,000, and the City will be charged based on work completed. Sufficient funding is included in the Fiscal Year 2026-27 General Fund Budget to cover these costs.
DESCRIPTION:
The City owns and maintains three fire stations: Fire Stations 16, 17, and 18. The facilities were built between 1992 and 2003 and remain largely unchanged from their original construction. On June 30, 2025, Staff issued a request for qualifications (RFQ, Attachment 3) to identify consulting firms with the necessary background and experience to conduct facility condition assessment services of the stations.
The City received 10 statements of qualifications (SOQ) in response to the solicitation. The City’s Selection Committee, composed of personnel from multiple stakeholder departments, individually evaluated each SOQ using a forced ranking process. The Selection Committee then interviewed the four firms with the highest ranking: BKV Group, Griffin Structures, Inc., Indigo, and Kitchell. Based on the interviews, Griffin Structures, Inc. was determined to be the most qualified firm to provide the desired services. Griffin Structures, Inc.’s SOQ and detailed Cost Estimate are provided as Attachment 4.
The proposed agreement with Griffin Structures, Inc. is for a term of November 3, 2026 to June 30, 2028 with a not-to-exceed compensation amount of $165,000. Consistent with the City Council’s strategic goal related to City infrastructure, the scope of services includes a comprehensive evaluation of the City’s fire stations’ physical condition, evaluation of compliance with National Fire Protection Association standards, review of current and future functional needs, and recommendations for near-term and long-term maintenance and capital improvement projects for each facility.
STRATEGIC PLAN INITIATIVE:
Priority 5: City Infrastructure
Objective A: Strategically prioritize capital improvement projects to effectively leverage finite City resources.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services
2) Exhibit A to the Resolution - Agreement With Griffin Structures, Inc. for Fire Station Facility Condition Assessment Services
3) Request for Qualifications - Fire Stations Functional and Physical Condition Assessment
4) Griffin Structures, Inc. Statement of Qualifications and Cost Estimate